Board of Directors
WIS is divided for administrative purposes into the Primary School, the Middle School, and the Upper School, each of which is referred to herein as a “school” and which are referred to collectively herein as “WIS”. The WISPA Board of Directors shall consist of the Officers, Chairpersons, and Vice-Chairpersons from each of the schools. The immediate WISPA Past-President is a non-voting member of the WISPA Board.
Officers
The officers of WISPA’s Board of Directors shall be the President, Vice-President (who shall be the President-Elect), Secretary, and Treasurer – each of whom may serve up to three one-year terms. The Secretary and Treasurer may be re-elected for up to a total of two consecutive one-year terms. These positions may be shared by two people if approved during the election. Each officer shall have one vote, and hold only one position at a time. Officers may vote by proxy if they are unable to attend a meeting. The officers shall have the following responsibilities:
- The President shall be the spokesperson for WISPA, shall convene and preside at the WISPA meetings and shall be responsible for overseeing the coordination of WISPA activities with WIS. The President shall also be available to serve as a member ex officio of the Board of Trustees at the invitation of the President of the Board of Trustees. The President shall be the person who was Vice President the year before. If the previous year’s Vice President is unable or unwilling to serve as President, then a new President shall be elected at the general election.
- The Vice President (who shall be the President-Elect) shall assume the duties and responsibilities of the President in the absence of the President and shall be available to undertake special assignments at the request of the President. The Vice-President shall be familiar with Robert’s Rules of Order.
- The Secretary shall arrange the location of WISPA meetings with the WIS administration, keep the minutes of the meetings, ensure the timely distribution of meeting notices and minutes, and maintain WISPA’s files. The Secretary shall be familiar with all articles of the WISPA Constitution.
- The Treasurer shall collect membership dues or verify the WIS Business Office collection of dues, manage WISPA’s funds, and keep track of WISPA-generated funds deposited in WIS accounts for the benefit of WISPA, and regularly report on sources and uses of WISPA funds. The Treasurer shall also deal with any tax matters and account for receipts and expenditures to WISPA members and auditors.
Division Representatives
Each Division shall appoint one Representative to serve on the WISPA Board, with the exception of the Primary School, which shall appoint two Representatives. These positions are responsible for assisting with, or coordinating, activities of interest to parents of their respective school division. The WISPA Board Representative may also serve as a Class Parent Coordinator. Class Parent Coordinators for each school shall be the liaison with the division’s Principal and Assistant Principal and class parent organization. Division Representatives and Class Parent Coordinators, in coordination with each other, shall:
- Attend meetings of both the class parent organization and WISPA to ensure good communication; and
- Act as spokesperson for the parents to WISPA; and Represent WISPA to the Division Heads and the class parent organization.
At Large MembersAt-Large Members, identified by the President and/or Board, are non-voting members who coordinate specific events, organize specific tasks, take on various duties and support activities such as school representatives, or other tasks as deemed necessary by the President.